Tender/Bidding Manager

Job description for “Tender/Bid Manager”

Job Description:

We are seeking a detail-oriented and proactive Gem and e-procurements tender specialist to manage the preparation and submission of tenders across various government and private portals. The ideal candidate will be responsible for handling all backend tasks related to tenders, ensuring compliance, and facilitating effective order processing. Minimum Experience required is 2 years.

Core Responsibilities:

• Tender Management:
  • Search for tenders across all government portals.
  • Prepare complete tender documents for participation, ensuring all requirements are met.
• GeM Portal Management:
  • Conduct all activities on the Government e-Marketplace (GeM), including bid participation (General Bid, Custom Bid, BOQ Bid etc.,).
  • Prepare and submit tender documents, manage product uploads, and handle representation submissions if technically disqualified.
  • Accept orders, submit Performance Bank Guarantees (PBG), generate invoices, and ensure successful order closure.
  • Assist team members as the expert user for GeM functionalities.
• Financial Management:
  • Timely manage the Earnest Money Deposit (EMD), tender fees, and PBG.
  • Follow up on payments and manage related documentation.
• Status Tracking and Analysis:
  • Regularly check tender statuses and maintain a database of quotations and submissions.
  • Create comparison sheets of technical points for participating companies to evaluate competitive standing.
  • Submit representations for any technical disqualifications received in tender processes.

Qualifications:

• Proven experience in tender management and submission processes.
• Familiarity with GeM and other government tender portals.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.